This project also keeps details of the hostellers and applied students. It is headed by Warden. He will be the administrator. This document is intended to minimize human works and make hostel allocation an easier job for students and hostel authorities by providing online application for hostel, automatically select the students from the waiting list and mess calculation, complaint registration, notice board etc.
Students will get approval notification in their mails. Hostellers can view notice board, hostel fee and mess menu by login into the online system. Especially with a manual system. Since most hostels are being run by only one hostel manager, the number of students in a room are sometimes not known by the officer.
He has to go room by room to ensure that a room is occupied or not. Sometimes people may be owing in the hostel and they are saved on papers or huge notebooks, and sometimes receipts. If the books should go missing or stolen, one would never be able to know if a student is owing or not. Room allocation also becomes a problem as the officer might not know which rooms are available or not.
And some hostels have a lot of rooms or have mare storeys and it would be very tedious to go through all storeys in search of a free room for an applicant.
Also the officer might not know the number of students in a room or know if a room is full or not. The study involved a lot of financial obligations such as the cost of stationary, printing, photocopying and transportation. Moreover, combining fieldwork and lectures to produce a comprehensive research report within the time limit was tiresome.
Nevertheless, the quality of this study was not compromised. In the existing system we can apply for the hostels online but the allotment processes are done manually. It may lead to corruptions in the allocation process as well as hostel fee calculation.
The existing system does not deals with mess calculation and complaint registration. This system will help the hostel officer to be able to manage the affairs of the hostel. This system will provide full information about a student in the hostel. It will show rooms available or not and number of people in a particular room. This will also provide information on students who have paid in full or are still owing.
This system will also provide a report on the summary detail regarding fees and bills students are owing. Also included is a user module for employees or the hostel officer. There will also be an administrator module which will accessed by the administrator and has the ability to delete, add and edit employee records. PHP is good for the development and design of web based programs whiles My SQL is good for databases because of its security and its advanced features and properties.
It deals with the hardware and software used in the system whether they are of latest technology or not and if it happens that after a system is prepared, a new technology arises and the user wants the system based on that technology.
This system use windows platform, apache server, sql for database, php as the language and html or xml as user interface. Php, html, xml and sql database are easily available on internet. This software is very user friendly and does not require any technical person to operate. Thus the project is even operationally feasible. Users can search according different criteria such as name, course, room number etc. Rooms will be allocated to students and an ID will be generated for it.
It will display details students staying in the room or rooms. When a student leaves the room after the semester, the left date will be also saved. It is also used to renew students rent every semester.
The mess item expenditure for each student is calculated every month and mess bill for each student is calculated and displayed. Students can check hostel fees and bill details by entering the unique hostel ID. Administrator has a unique account with much special access and permissions over normal users. Module allows add, edit, delete and employee records, building block information, room details, course details etc.
Insufficient random access memory may affect adversely on the speed and efficiency of the entire system. The process should be powerful to handle the entire operations. The hard disk should have sufficient capacity to store the file and application. Processor: Pentium IV and above Processor speed: 1. Selected software should be acceptable by the firm and one user as well as it should be feasible for the system.
This document gives a detailed description of the software requirement specification. The study of requirement specification is focused specially on the functioning of the system. It allow the developer or analyst to understand the system, function to be carried out the performance level to be obtained and corresponding interfaces to be established. Administrator section and student section.
He can change their rooms, edit and delete the student records. Each has its own functions which to help to manage things like mess bills, student details, employee details and many others. One has have a username or password to be able to access the site. Figure 1. He has the ability to control who and what goes into the system.
He can add, remove and update information in this system. He can also add new students to the system. He can collect student details in order to assign rooms for the student. A student details would be already on the system so it would be at student details section on this page. It allows him to create blocks of the actual hostel to save on the database.
With every change of password it affects the data on the database thereby doing a write off every time a password is changed. Also helps to one where to assign rooms to students. It shows the fee structure, type of fees to be paid and payment history of a student. This helps to detect and to know who is owing and who is not. It allows one to make payment of fees.
It also generates fee report of all bills paid by students in da hostel. It then adds up to the students total fees to be paid or can be paid separately.
It involves careful planning, investigation of the current system and its constraints on implementation, design of methods to achieve the changeover, an evaluation of change over methods. Apart from planning major task of preparing the implementation are education and training of users. The implementation process begins with preparing a plan for the implementation of the system. According to this plan, the activities are to be carried out, discussions made regarding the equipment and resources and the additional equipment has to be acquired to implement the new system.
In network backup system no additional resources are needed. Implementation is the final and the most important phase. The most critical stage in achieving a successful new system is giving the users confidence that the new system will work and be effective. The system can be implemented only after thorough testing is done and if it is found to be working according to the specification.
The ultimate aim is quality assurance. Registration forms verification to other data saving processes are done manually and most at times, they are written on paper. Thus a lot of repetitions can be avoided with an automated system. The drawbacks of existing systems lead to the design of a computerised system that will help reduce a lot of manual inputs.
With this system in place, we can improve the efficiency of the system, thus overcome the drawbacks of the existing manual system. This system is designed in favour of the hostel management which helps them to save the records of the students about their rooms and other things.
It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel years before. This system gives an idea about how a student and fee details, room allocation, mess expenditure are maintained in a better way. The administration has a unique identity for each member as well as students details.
This project also keeps details of the hostellers and applied students. It is headed by Warden. He will be the administrator.
This document is intended to minimize human works and make hostel allocation an easier job for students and hostel authorities by providing online application for hostel, automatically select the students from the waiting list and mess calculation, complaint registration, notice board etc. Students will get approval notification in their mails. Hostellers can view notice board, hostel fee and mess menu by login into the online system. Especially with a manual system.
Since most hostels are being run by only one hostel manager, the number of students in a room are sometimes not known by the officer. He has to go room by room to ensure that a room is occupied or not. Sometimes people may be owing in the hostel and they are saved on papers or huge notebooks, and sometimes receipts. If the books should go missing or stolen, one would never be able to know if a student is owing or not. Room allocation also becomes a problem as the officer might not know which rooms are available or not.
And some hostels have a lot of rooms or have mare storeys and it would be very tedious to go through all storeys in search of a free room for an applicant. Also the officer might not know the number of students in a room or know if a room is full or not. The study involved a lot of financial obligations such as the cost of stationary, printing, photocopying and transportation. Moreover, combining fieldwork and lectures to produce a comprehensive research report within the time limit was tiresome.
Nevertheless, the quality of this study was not compromised. In the existing system we can apply for the hostels online but the allotment processes are done manually.
It may lead to corruptions in the allocation process as well as hostel fee calculation. The existing system does not deals with mess calculation and complaint registration. This system will help the hostel officer to be able to manage the affairs of the hostel. This system will provide full information about a student in the hostel. It will show rooms available or not and number of people in a particular room.
This will also provide information on students who have paid in full or are still owing. This system will also provide a report on the summary detail regarding fees and bills students are owing. Also included is a user module for employees or the hostel officer.
There will also be an administrator module which will accessed by the administrator and has the ability to delete, add and edit employee records. PHP is good for the development and design of web based programs whiles My SQL is good for databases because of its security and its advanced features and properties. It deals with the hardware and software used in the system whether they are of latest technology or not and if it happens that after a system is prepared, a new technology arises and the user wants the system based on that technology.
This system use windows platform, apache server, sql for database, php as the language and html or xml as user interface. Php, html, xml and sql database are easily available on internet. This software is very user friendly and does not require any technical person to operate.
Thus the project is even operationally feasible. Users can search according different criteria such as name, course, room number etc. Rooms will be allocated to students and an ID will be generated for it. It will display details students staying in the room or rooms. When a student leaves the room after the semester, the left date will be also saved.
It is also used to renew students rent every semester. The mess item expenditure for each student is calculated every month and mess bill for each student is calculated and displayed. Students can check hostel fees and bill details by entering the unique hostel ID. Administrator has a unique account with much special access and permissions over normal users.
Module allows add, edit, delete and employee records, building block information, room details, course details etc. Insufficient random access memory may affect adversely on the speed and efficiency of the entire system. The process should be powerful to handle the entire operations.
The hard disk should have sufficient capacity to store the file and application. Processor: Pentium IV and above Processor speed: 1. Selected software should be acceptable by the firm and one user as well as it should be feasible for the system. This document gives a detailed description of the software requirement specification. The study of requirement specification is focused specially on the functioning of the system. It allow the developer or analyst to understand the system, function to be carried out the performance level to be obtained and corresponding interfaces to be established.
Administrator section and student section. He can change their rooms, edit and delete the student records. Each has its own functions which to help to manage things like mess bills, student details, employee details and many others.
One has have a username or password to be able to access the site. Figure 1. He has the ability to control who and what goes into the system. He can add, remove and update information in this system. He can also add new students to the system. He can collect student details in order to assign rooms for the student. A student details would be already on the system so it would be at student details section on this page. It allows him to create blocks of the actual hostel to save on the database.
With every change of password it affects the data on the database thereby doing a write off every time a password is changed. Also helps to one where to assign rooms to students. It shows the fee structure, type of fees to be paid and payment history of a student. This helps to detect and to know who is owing and who is not. It allows one to make payment of fees. It also generates fee report of all bills paid by students in da hostel.
It then adds up to the students total fees to be paid or can be paid separately. It involves careful planning, investigation of the current system and its constraints on implementation, design of methods to achieve the changeover, an evaluation of change over methods.
Apart from planning major task of preparing the implementation are education and training of users.
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